Drafting a Virtual Message

Drafting a Virtual Message

 

  Format:

• Date
• Time
• Name of a person to whom the message is directed
• Body of the message
• Name of the writer / sender

Points to remember:

• While writing the body of the message, the following points have to be kept in mind.
• Only the most important details should be written.
• No new information should be added.
• Grammatically correct sentences should be used.
• Indirect or reported speech should be used.
• The message should be written in simple language and without any abbreviations.
• Check your message before you submit and send it.
• Be friendly and polite.
• Avoid pun/ambiguity/witticism, in short words that would create confusion or a chaotic situation.

Given below is a template for a message. Imagine you are working as a receptionist in a company and you are supposed to maintain the call record.

Complete the details given in the template for a particular message.

CALL FOR
FROM			COMPANY
DATE		TIME		PHONE
MESSAGE:
ACTION CIRCLE ONE